User Roles in the Test Operations Management System (TOMS)

These roles can be set by an LEA CAASPP coordinator or CAASPP test site coordinator in TOMS. Note that the values in the Role must be matched exactly if you are submitting your users via template. Please refer to the User Role Guidance reference sheet for help in identifying appropriate user roles.

Role Definition
Test Site Coordinator Identifies and trains all relevant site staff, assigns and manages the site user roles of Test Administrator and Test Examiner, assigns and verifies student test settings and condition codes, and coordinates test site security. Manages the Interim Assessment Hand Scoring System, accesses Completion Status Reports, and accesses the Online Reporting System (ORS) for assessment results for all the students in that site. Creates and assigns ORS rosters to site users and able to administer all summative, interim, practice, and training tests.
Test Administrator Administers standard summative, interim, practice, and training tests to students, confirms student test settings in the Test Administrator Interface, and ensures test session security. Accesses the Interim Assessment Hand Scoring System, Completion Status Reports, and ORS assessment results for students in an associated student roster. Rosters of students are created and assigned to the test administrator user by the LEA CAASPP coordinator or test site coordinator. Note that unless the test administrator has been assigned to a student roster, he or she cannot see any student results in the ORS.
Test Examiner Administers alternate summative assessments and interim, practice, and training tests to students, confirms student test settings in the Test Administrator Interface, and ensures test session security. Accesses the Interim Assessment Hand Scoring System, Completion Status Reports, and ORS assessment results for students in an associated student roster. Rosters of students are created and assigned to the test examiner user by the LEA CAASPP coordinator or test site coordinator. Note that unless the test examiner has been assigned to a student roster, he or she cannot see any results in the ORS.
Test Administrator & Test Examiner Administers both standard and alternate summative assessments and interim, practice, and training tests to students, confirms student test settings in the Test Administrator Interface, and ensures test session security. Accesses the Interim Assessment Hand Scoring System, accesses Completion Status Reports, and ORS assessment results for students in an associated student roster. Rosters of students are created and assigned to the test administrator/test examiner by the LEA CAASPP coordinator or test site coordinator. Note that unless the test administrator/test examiner has been assigned to a student roster, he or she cannot see any results in the ORS. May administer practice and training tests to students.
IA Administrator Only Administers only the interim assessments to students. Includes access to Interim Assessment Hand Scoring System and Interim Assessment Completion Status Reports. (Note: Access to Interim Assessment results are available through the Interim Assessment Reporting System logon.)
Educator - District Allows access to assessment results in the ORS for the entire LEA. This role is assigned by the LEA CAASPP coordinator.
Educator - Test Site Allows access to assessment results in the ORS for the entire school. This role is created and assigned to the user by the LEA CAASPP coordinator or test site coordinator.
Educator - Roster Allows access to assessment results for students in an associated student roster in the ORS. Rosters of students are created and assigned to the user by the LEA CAASPP coordinator or test site coordinator. Note that unless this user has been assigned to a student roster, he or she cannot see any results in the ORS.