Training Video

Requesting an Unlisted Resource


[MUSIC] and [GRAPHICS]

  • The CAASPP logo appears on a black chalkboard background. It is "CAASPP" in lowercase letters and resembles a chalk drawing. The letters "CA" are white and are superimposed over a blue globe with a green silhouette of California inside it. The letters "ASPP" are green.
  • The CAASP logo fades somewhat and white text which resembles chalk writing is superimposed over it: "This video was filmed in a prior-year testing environment and may vary slightly from what is currently presented in the CAASPP systems. The process demonstrated remains unchanged. "
  • The writing disappears and the CAASPP logo becomes fully visible again.
  • White text appears beneath the logo: "TOMS: How to Request an Unlisted Resource".
  • Blue text appears below the logo: "Video Tutorial".
[VO NARRATOR]
  • Welcome to this CAASPP video tutorial, TOMS: How to request an Unlisted Resource. In this tutorial, we will review the unlisted resource policies and requirements, as well as the methods used to request an unlisted resource. Before we get started, a few reminders.
[GRAPHICS]
  • The CAASPP logo and text fade.
  • White text appears on a black background: "Embedded and non-embedded accommodations are available only to students who have an IDEA indicator with a valid primary disability type or a Section 504 plan in the California Longitudinal Pupil Achievement Data System (known as CALPADS).
[VO NARRATOR]
  • First, embedded and non-embedded accommodations are available only to students who have an IDEA indicator with a valid primary disability type or a Section 504 plan in the California Longitudinal Pupil Achievement Data System, known as CALPADS.
[GRAPHICS]
  • The text fades.
  • White text appears on a black background: "CAASPP requires student test settings be entered annually into the Test Operations Management System, referred to as TOMS, by the LEA CAASPP coordinator or CAASPP test site coordinator, as student test settings are not retained from year to year.
[VO NARRATOR]
  • Also, CAASPP requires student test settings be entered annually into the Test Operations Management System, referred to as TOMS, by the LEA CAASPP coordinator or CAASPP test site coordinator, as student test settings are not retained from year to year.
[GRAPHICS]
  • The text fades.
  • The CAASPP portal webpage appears. In the upper left hand corner is the CAASPP logo, in the upper right are the words "WELCOME TO THE CAASPP PORTAL", and below there is a toolbar with a number of drop-down menu options. From left to right, the options are Home, About, Test Administration, Resources, Training, FAQs, Calendar, and System Status. Below, there is an image of children using computers above eight buttons arranged in two rows of four. From left to right, the buttons are labeled Test Operations Management System (TOMS), Test Administrator Interface for All Online Tests, Practice & Training Tests, Smarter Balanced Digital Library, Secure Browsers, Completion Status/Roster Management, STAIRS, and Smarter Balanced Interim Assessments. Below that there is a section labeled "Latest News and Tips for the CAASPP Administration", and in the lower right corner there is a box labeled "Help for LEA CAASPP Coordinators" with a phone number, an e-mail and an online chat hotline.
[VO NARRATOR]
  • Now, let's begin the process of requesting an unlisted resource by visiting the CAASPP Portal at caaspp.org and selecting the Test Operations Management System button.
[GRAPHICS]
  • The Test Operations Management System button is highlighted with a red outline and a cursor selects it.
  • The screen changes to a login page with a header reading “Logon" above an e-mail address and password text box, a "Forgot Your Password?" link and a Secure Login button.
[VO NARRATOR]
  • Log on to TOMS using a standard Web browser and your CAASPP logon for the current year. If you cannot log on to TOMS, contact your CAASPP test site coordinator or LEA CAASPP coordinator for assistance. Using the left navigation bar in TOMS, select the Students tab to start. After selecting the Students tab, you will automatically be directed to the View & Edit Students Web page.
[GRAPHICS]
  • The screen changes to a user dashboard page with the CAASPP logo in the upper left hand corner. Below there is a header reading "Dashboard: Welcome, Oscar Purbeck". On the left side of the page there is a column of buttons. From top to bottom, they are Organizations, Users, Students, Test Administrations, Orders, Reports, STAIRS/Appeals, Completion Status Reports, Online Reporting System, Test Delivery System, Digital Library, and CAASPP.org.
  • The Students button is highlighted with a red outline and the cursor selects it.
  • A dropdown menu below the Students tap appears, containing the options Search and Upload. The Search option is currently selected. In the main pane of the dashboard, there is a header reading "View & Edit Students". Below, there is a smaller Search for Students header and a First name and Last Name text box with dropdown Select Filter menus to their left for filtering students by the letter their first and last names begin with. Below that there is an SSID text box and two drop-down menus labeled Gender and Grade. Under that, there is a Select Organization option with a search button next to it, and an Unlisted Resources (UR) dropdown menu. At the bottom right corner of the screen is a Clear and a Search button.
[VO NARRATOR]
  • In the Search for Students section, you may search by the student's first name, last name, Statewide Student Identifier known as an SSID, gender, and/or grade. For this search, we will use the student's SSID. Enter the SSID and select the Search button. Once your student's record has been located, select the View magnifying glass icon to view the student's profile in TOMS. You will now be in the Student Profile. At the top of the screen, you will see five tabs. These tabs are Demographics, Test Mode, Test Settings, Unlisted Resources, and Score Status. Select the Unlisted Resources tab to assign or view the student's unlisted resources.
[GRAPHICS]
  • The user types in a social security number in the SSID box, then selects the Search button at the bottom of the page, which is highlighted with a red outline.
  • A new search results section appears below the search button. From left to right, it contains a name, an SSID, a school, a grade, an Actions section with a magnifying glass icon beneath it, an Unlisted Resources section, and a UR Submitted Date section.
  • The curser selects the magnifying glass in the Actions section, which is highlighted with a red outline.
  • The screen changes to a Student Profile page. At the top is the student's name, and below that there is a toolbar above a section containing all of the student's information. The toolbar tabs read, from left to right, Demographics, Test Mode, Unlisted Resources, and Score Status. The toolbar becomes highlighted with a red outline.
  • The toolbar's outline fades. The Unlisted Resources button becomes highlighted with a red outline and the cursor selects it.
  • The screen changes to the Unlisted Resources page. Below the taskbar is the student’s information and below that is a chart of options for resources to provide for students. In the left column are a variety of accommodations. In the top row are the different tests these accommodations are available for. From left to right, they are Smarter Balanced Math, Smarter Balanced ELA (Reading and Listening) and Primary Language Test (STS for RLA). In the boxes below, eligible accommodations contain a checkbox and ones which are unavailable for a that test are grayed out. The screen scrolls down to show all of the accommodation options.
[VO NARRATOR]
  • There are five steps to requesting an unlisted resource for a student. Step 1, focuses on assigning pre-approved non-embedded unlisted resources. These unlisted resources have been previously approved by the California Department of Education. Please note, the pre-approved non-embedded unlisted resources listed on this Web page have been determined to change the construct of the test, therefore, their use will invalidate the results for the purpose of accountability. A student score will be provided with a footnote that the test was administered under conditions that resulted in a score that may not be an accurate representation of the student's achievement. If the unlisted resource you want to assign does not appear on this list, your options will be detailed in Steps 2 and 3. Step 1, select the pre-approved non-embedded resource or resources below that best fit your student's needs coinciding with the test or tests for which the resources may be used. You will then select from a list of student needs based on the student's disability type.
[GRAPHICS]
  • The screen changes to a blue background. Black text appears at the top: "Please Note."
  • More text in bullet point format begins to come up from the bottom of the screen.
  • The first point reads: "The pre-approved non-embedded unlisted resources have been determined to change the construct of the test."
  • The second point reads: "Use of these resources will invalidate results."
  • The third point reads: "A score will be provided with a footnote that the score may not be an accurate representation of the student's achievement."
  • The screen changes back to the Unlisted Resources page, but it has been scrolled down somewhat. The accommodations chart is now at the top of the page. Below it is a Student Needs chart with a column of checkboxes on the left and a list of potential student needs to choose from, such as "Support for executive functioning: attention, cognition control, and processing" and "Support for persistent calculation disability, dyscalculia." To the right of the chart is a button labeled "CLEAR."
  • "Step 1" appears in large brown letters written horizontally at the left and right sides of the screen.
  • The cursor moves up to the accommodations chart and selects the English Dictionary checkbox in the Smarter Balanced ELA (Reading and Listening) column.
  • The cursor moves down to the student needs chart and selects the checkboxes for "Support for reading-related disabilities, print disabilities, struggling readers" and "Support for students needing access in language(s) of translation."
  • The "Step 1" text on the right and left sides of the screen changes to "Step 2."
[VO NARRATOR]
  • Step 2, if the student's required unlisted resource is not found in the list, use the Other unlisted resources table to submit the request. Provide the name of the unlisted resource in the Name of Unlisted Resource column. A maximum of four unlisted resources can be submitted per student.
[GRAPHICS]
  • The screen scrolls down further to reveal a third chart, labeled "Select Other unlisted resources." The boxes in the top row are labeled, from left to right, Case ID, Name of Unlisted Resource (50 words max), Status, Reason, Changes Construct, and Actions. The boxes below them are blank. To the right of the chart there is a button labeled "Add." Below this chart there is a checkbox next to the words "To submit the form, please affirm that the student uses the requested unlisted resource regularly in the classroom by checking the box." At the bottom of the screen are buttons labeled, from left to right, TURN OFF, SUBMIT, SAVE and CANCEL.
  • The cursor hovers over the Add button to the right of the chart.
[VO NARRATOR]
  • Step 3, select the Add button to the right of the table. The Add/Edit Other Unlisted Resource pop-up window will load. Now, follow the on-screen instructions by first selecting the assessment and content area for which the student will be using the Other unlisted resource. Then, using the checkboxes, select the student's need or needs based on the student's disability type. Finally, fill out the three question boxes. What is the name of the unlisted resource being requested?, How will this resource be used by the student?, and Why is this unlisted resource necessary? Select the Save button at the bottom of the page. You will return to the main Unlisted Resources screen.
[GRAPHICS]
  • The "Step 2" text on the right and left sides of the screen changes to "Step 3."
  • The cursor selects the Add button to the right of the table.
  • A pop-up window appears in the center of the screen. The header reads "Add/Edit Unlisted Resource. There are two tables below. The first is labeled "Assessment and Content Area" and has a list of test options, such as Smarter Balanced for Mathematics and California Alternate Assessments for ELA, with a column of checkboxes to its left. The other table below is labeled Student Needs. It is the same as the Student Needs table in the previous screen, with a column of checkboxes beside options for different needs.
  • In the Assessment and Content Area table, the cursor selects the checkbox next to Smarter Balanced for English Language Arts/Literacy (ELA) (Reading and Listening).
  • The cursor moves down to the Student Needs table and selects the checkboxes next to "Support for reading-related disabilities, print disabilities, struggling readers" and "Support for students needing access in language(s) of translation."
  • The screen scrolls down to three questions with text boxes for answers, labeled A, B, and C. Question A is "What is the name of the unlisted resource being requested?" and has a maximum word count of 50. Question B is "How will this resource be used by the student?" and has a maximum word count of 100. Question C is “Why is this unlisted resource necessary (i.e., what kind of access does this resource provide that is not already available on the CDE's Matrix One Web page?)?" and has a maximum word count of 150. There is a Save button in the bottom right corner of the screen and a cancel button in the bottom left.
  • The user types "Graphic Organizer" in the Question A text box and explains how and why the resource is used in the B and C text boxes, then selects the Save button in the bottom right corner of the pop-up box.
  • The pop-up window disappears and the screen changes back to the main Unlisted Resources screen. One of the rows in the Select Other unlisted resources table is now filled in with the Graphic Organizer option. At the right of the row, there is a pencil and a trash can icon.
[VO NARRATOR]
  • Step 4, check the box to affirm the unlisted resource or resources are regularly used in the classroom by the student. Step 5, select either the Submit button to update this Student Profile or the Save button to return to this request at a later time. A third option also allows the user to clear all of the unlisted resources for the student by selecting the Turn Off button.
[GRAPHICS]
  • The "Step 3" text on the right and left sides of the screen changes to "Step 4."
  • A blue box with white text appears at the top of the screen. The text reads "The unlisted resource should be one that the student uses regularly in the classroom." The checkbox below the Select Other Unlisted Resources Table to confirm that a student regularly uses the requested unlisted resource in the classroom becomes highlighted with a red outline.
  • The cursor selects the checkbox.
  • The "Step 4" text on the right and left sides of the screen changes to "Step 5."
  • The cursor hovers over the Submit button at the bottom of the screen, which becomes highlighted with a red outline.
  • The cursor hovers over the Save button at the bottom of the screen, which becomes highlighted with a red outline.
  • The cursor hovers over the Turn Off button at the bottom of the screen, which becomes highlighted with a red outline.
[VO NARRATOR]
  • Pre-approved unlisted resources will be saved to the Student Profile, while other unlisted resources will be sent to the California Department of Education for review. Upon submitting your unlisted resources, a confirmation pop-up window will load. Select the Close button to close the box. You have now requested an unlisted resource.
[GRAPHICS]
  • The cursor hovers over the Submit button at the bottom of the screen, which becomes highlighted with a red outline, then selects it.
  • A pop-up window with the header Unlisted Resources appears in the center of the screen. The text in the window reads "Your request for unlisted resources has been received." There is a Close button in the bottom right corner and an X button in the top right corner.
  • The cursor hovers over the Close button at the bottom of the screen, which becomes highlighted with a red outline, then selects it. The pop-up window disappears.
  • The text reading "Step 5" in the left and right sides of the screen disappears.
  • [VO NARRATOR]
  • When CDE receives your request, you will receive one of the following responses. Pending CDE Review, Review Complete, Approved-Test Construct Change-Invalidate, Denied Security Violation, Additional Information Required, UR Supported Under TOMS Test Settings, and finally Approved-Temporary-Valid for 2017-18 Administration.
[GRAPHICS]
  • The screen changes to a blue background with black text at the top reading "Status of Unlisted Resources Requested." More text begins to appear on the screen in bullet point format.
  • The first point reads: "Pending CDE Review."
  • The second point reads: "Review Complete."
  • The third point reads: "Approved-Test Construct Change-Invalidate."
  • The fourth point reads: "Denied Security Violation."
  • The fifth point reads: " Additional Information Required."
  • The sixth point reads: " UR Supported Under TOMS Test Settings."
  • The screen changes back to the Search for Students pane in the View and Edit Students section. In the main pane of the dashboard, there is a header reading "View & Edit Students". Below, there is a smaller Search for Students header and a First name and Last Name text box with dropdown Select Filter menus to their left for filtering students by the letter their first and last names begin with. Below that there is an SSID text box and two drop-down menus labeled Gender and Grade. Under that, there is a Select Organization option with a search button next to it, and an Unlisted Resources (UR) dropdown menu. At the bottom right corner of the screen is a Clear and a Search button.
[VO NARRATOR]
  • Here is where you can see the different response options and also select a response option to find out which students are in which stage of review or to filter specific CDE responses. Here, I will select 'Approved - Test Construct Change - Invalidate. As you can see, there is one student fitting these criteria. To view or edit the student information, select the magnifying glass icon. To view comments from CDE, select the calendar icon.
[GRAPHICS]
  • The cursor selects the Unlisted Resources dropdown menu in the lower right of the screen. A list of review state options appears, such as Pending CDE Review and Review Complete. The cursor selects "Approved - Test Construct Change - Invalidate" and then selects the Search button in the bottom right corner of the screen.
  • Two student entries appear below. On the left are their names and information and on the right are a magnifying glass, a calendar icon, a checkmark icon, and a UR submitted date. The first student's checkmark icon is in a green circle, and the second's is in a gold badge.
  • The first student's magnifying glass icon becomes highlighted with a red outline, then the calendar icon.
  • The cursor selects the calendar icon.
  • The screen changes to the Unlisted Resources page. Below the taskbar is the student’s information, and below that is a chart of options for resources to provide for students. In the left column are a variety of accommodations. In the top row are the different tests these accommodations are available for.
[VO NARRATOR]
  • Once the calendar icon is selected, you will be taken to this page where you will select the magnifying glass icon again. This will create a pop-up window where you will be able to view the information you submitted to the CDE, the CDE decision status, and any comments they have made regarding the status of your request.
[GRAPHICS]
  • The screen scrolls down to the Select Other unlisted resources table, where the previous entry is still in the top row. The magnifying glass icon, at the right end of the row, becomes highlighted with a red outline and the cursor selects it.
  • The pop-up window for submitting a request from earlier appears, but this time all of the options have been grayed out. All of the information previously submitted is still there. The screen scrolls through to the bottom of the window.
  • The screen changes to an e-mail confirming the receipt of the request, containing the request information and information on the request process below.
[VO NARRATOR]
  • For Other unlisted resource requests, you will receive an e-mail indicating whether the request for use has been approved or denied by the California Department of Education. When a request for an Other unlisted resource has been approved, TOMS will update the condition code for the student to indicate that an Other unlisted resource is used for testing. When a request for an Other unlisted resource has been approved, TOMS will update the condition code for the student to indicate that an Other unlisted resource is used for testing.
[GRAPHICS]
  • The screen changes back to the Unlisted Resources page. The screen scrolls to the top of the page and the cursor selects the Score Status tab at the right end of the toolbar.
  • The screen changes to the student's Score Status page. The screen scrolls to the bottom of the page to show the Condition Codes section. There are two entries in the Smarter Balanced for English Language Arts/Literacy and Mathematics table.
[VO NARRATOR]
  • Thank you for watching this CAASPP video tutorial. For more information, visit caaspp.org.
[MUSIC] and [GRAPHICS]
  • The CAASPP logo appears on a black chalkboard background. It is "CAASPP" in lowercase letters and resembles a chalk drawing. The letters "CA" are white and are superimposed over a blue globe with a green silhouette of California inside it. The letters "ASPP" are green.
  • Blue text appears above the logo: "For more information, visit".
  • Blue text appears below the logo: "www.caaspp.org".