CAASPP: March Monthly Update

CAASPP Communication: March 2022

CAASPP email update, March 1, 2022.

Based on feedback from the field, monthly emails will be sent to LEA CAASPP coordinators to provide information and updates about the CAASPP .

Direct questions about policies, regulations, and requirements to caaspp@cde.ca.gov.
Contact your region's Success Agent for answers to questions about assessment coordination, development, and administration, as well as for technical support.
Direct questions about the Moodle Training Site (Moodle) to moodlesupport@scoe.net.

Urgent Reminders

Check LEA Administration Windows

LEAs will have access to the CAASPP in the secure test delivery system after 66 percent of the LEA's instructional year has passed or when the LEA's selected test window identified in the Test Operations Management System (TOMS) begins. To check when your LEA's test window opens, navigate to the [Admins] tab in TOMS. For more detailed instructions, visit the Test Administrations for CAASPP: Overview web page.

Add Users

Add users to avoid any delays when it comes time to test. The Upload Users web page has detailed instructions. The How to Add Users by Batch File Upload video demonstrates the steps in TOMS. Visit the TOMS User Roles web page to learn more about the different CAASPP roles.

Confirm User Access

Confirm that test security affidavits have been completed in TOMS. Test administrators and test examiners will not be able to administer tests until the affidavit is signed. To download a list of users who have signed the security agreements and security affidavits, please visit the Download Signed Security Forms Report web page.

Conduct LEA and Site CAASPP Training

Conduct training for site coordinators, and confirm that site coordinators conduct training for test administrators, test examiners, and other site staff with access to the test or testing materials. Use the optional Test Administrator Tutorial to help supplement some local training requirements.

Upcoming Dates

April 1: Scheduled Systems Downtime

Scheduled systems downtime will occur Friday, April 1, at 5 p.m. through Monday, April 4, 2022, at 8 a.m.

July 1: Designate an LEA CAASPP Coordinator

The superintendent designation process for 2022–23 CAASPP testing must be completed as soon as possible in TOMS . The deadline to designate the LEA CAASPP coordinator is July 1, 2022.

Upcoming Trainings

To register or find additional details about the training, including dates, times, or content, visit the CAASPP Training Opportunities web page.

March 1: A Teacher's Best Kept Secret, 3:30–4:30 p.m.

Please share this opportunity with teachers in your LEA. Learn how the Smarter Balanced Interim Assessments and Tools for Teachers instructional resources can be powerful tools for increasing the effectiveness of teaching and learning in the classroom. Register now for the March 2022 webinar.

March 11: Coffee Sessions, 2–3 p.m.

Use the 2021–22 Coffee Session Content Request Form to submit questions, request demonstrations, or share a best practice for the March 2022 Coffee Session .

Ongoing Reminders

CAA for ELA Second Scoring

LEAs and schools assigned to Form 5 are required to participate in second scoring for the California Alternate Assessment (CAA) for English language arts/literacy (ELA). Ensure second test examiners are scheduled to be present during the administration of the CAA for ELA to score student responses. For more information, view the following resources:

Second Scoring Requirement for the CAA for ELA archived email
How to Second Score for the CAA for ELA video
How to Second Score for the CAA for ELA web document

Parent/Guardian Exemptions

Document Parent/Guardian exemption requests, and enter condition codes into TOMS as outlined in the Edit or Assign a Condition Code web page.

Determine Accessibility Resources for Students

Coordinate with special education and English language development administrators to establish a consistent process to document the selection of accessibility resources for students, including instructions about how these resources are entered and submitted to TOMS. Review the California Assessment Accessibility Resources Matrix with testing staff and share the Individual Student Assessment Accessibility Profile Tool with staff.

Update Student Test Settings

To learn how to upload student test assignments and student test settings, please visit the Upload Student Updates: Overview web page or view these videos: How to Enter Student Test Assignments by Batch File Upload and How to Configure Online Student Test Settings by Batch File Upload .

Unlisted Resources

In rare circumstances, students may require a resource per their individualized education program or Section 504 plan that is not listed in the California Assessment Accessibility Resources Matrix . Unlisted resource requests are only for resources that are not already listed in the matrix. New features in the unlisted resources request process in TOMS include the ability to upload supporting documents, if needed, and a built-in notes and communication feature. For more information, review the Unlisted Resources web page.

Student Remote Testing Video Permission

Students must have the remote test flag set to "Yes" to allow for communication and video monitoring during remote administration. These students will be presented with the Recording Device Check, the Sound and Video Playback Check, and the Text-to-Speech Sound Check prior to entering the test. Visit the Edit Remote Testing Video Permissions web page for more direction. Remote administration is intended as an option for LEAs only when students are receiving in-person instruction. Students receiving in-person instruction should be tested in person.

Troubleshoot Test Administration

Regularly communicate with, and respond to questions from, site coordinators to ensure that any issues are resolved promptly. A list of CAASPP-related frequently asked questions can be found on the CAASPP Frequently Asked Questions web page.

Reports

The following are some useful reports to download from TOMS:

Available Now!

Previous CAASPP Monthly Communications

Previous CAASPP monthly communications, as well as other email communications, can be found on the CAASPP Coordinator Emails web page.

Direct any questions about the CAASPP to your LEA Success Agent . Visit the California Outreach web page for other support options.

Sincerely,

California Outreach Team

CAASPP website