CAASPP: April Monthly Update

CAASPP email update, April 1, 2022.

CAASPP Communication: April 2022

Based on feedback from the field, monthly emails will be sent to LEA CAASPP coordinators to provide information and updates about the CAASPP .

Direct questions about policies, regulations, and requirements to caaspp@cde.ca.gov.
Contact your region's Success Agent for answers to questions about assessment coordination, development, and administration, as well as for technical support.
Direct questions about the Moodle Training Site , certification, and calibration to moodlesupport@scoe.net.

Urgent Reminders

Monitor Testing

LEA CAASPP coordinators should use the Completion Status system and Completion Reports in the Test Operations Management System (TOMS) to ensure students will be tested before the closing of the LEA's testing window. View the Test Completion Rates Reports web page and the How to Monitor Test Completion video for guidance.

Prepare for SSR Electronic Distribution

Collaborate with technology personnel to ensure that connections between the local student information system (SIS) and TOMS are active, which will result in Student Score Reports (SSRs) populating in the SIS for the correct students in a timely manner, as outlined on the SSR Options web page. Ensure that the reports are properly displayed, that parents and guardians can access the report, and that they can solely access scores for their own student. The SIS vendor credentials have a 365-day expiration rule. If needed, regenerate credentials for the SIS to securely connect to TOMS.

Upcoming Dates

For additional information on listed data review meetings, visit the CAASPP Get Involved web page.

April 1: Scheduled Systems Downtime

Scheduled systems downtime will occur Friday, April 1, at 5 p.m. through Monday, April 4, 2022, at 8 a.m.

June 21–22: CAST Data Review Meeting

To apply to participate in the California Science Test (CAST) Data Review Meeting, contact the CAASPP Project Team by phone at 916-228-2682 or by email at edopportunities@scoe.net. All California educators who teach science are encouraged to apply.

June 28–29: CAA for Science Data Review Meeting

To apply to participate in the California Alternate Assessment (CAA) for Science Data Review Meeting, contact the CAASPP Project Team by phone at 916-228-2682 or by email at edopportunities@scoe.net. All California educators who teach science are encouraged to apply.

July 1: Designate LEA CAASPP Coordinators

The superintendent designation process for 2022–23 CAASPP testing must be completed as soon as possible in TOMS . The deadline to designate the LEA CAASPP coordinators is July 1, 2022. Ensure that a primary coordinator is designated along with secondary coordinators.

July 11–12: CSA Data Review Meeting

To apply to participate in the California Spanish Assessment (CSA) Data Review Meeting, contact the CAASPP Project Team by phone at 916-228-2682 or by email at edopportunities@scoe.net. All California educators who teach Spanish are encouraged to apply

July 19–22: CAAs for ELA and Mathematics Data Review Meeting

To apply to participate in the California Alternate Assessments (CAAs) for English Language Arts/Literacy (ELA) and Mathematics Data Review Meeting, please contact the CAASPP Project Team by phone at 916-228-2682 or by email at edopportunities@scoe.net. All California educators who teach ELA and mathematics are encouraged to apply.

Upcoming Trainings

To register or find additional details about the training, including dates, times, or content, visit the CAASPP Training Opportunities web page.

April 8: Coffee Sessions, 2–3 p.m.

Use the 2021–22 Coffee Session Content Request Form to submit questions, request demonstrations, or share a best practice for the April 2022 Coffee Session .

April 21: New Coordinator Webinar, 3–4 p.m.

LEA CAASPP coordinators who have been in their role for less than 12 months or want a refresher on the coordinator responsibilities should attend the New Coordinator Webinar #5 - Preparing for Scores.

Ongoing Reminders

CAA for Science

LEAs are required to administer the 2021–22 CAA for Science to all eligible students by July 15, 2022, or the end of the LEA's instructional calendar, whichever comes first. A test examiner must administer all four embedded performance tasks, in any order, to a student one-on-one throughout the school year after the student has received related science instruction. All four CAA for Science embedded performance tasks must be administered to be considered complete. The federal requirement for meeting 95 percent participation applies. Please visit the CAAs web page for more information and resources.

Confirm User Access

After adding users, confirm that test security affidavits have been completed in TOMS. Test administrators and test examiners will not be able to administer tests until the affidavit is signed electronically. To download a list of users to confirm the status of the individual security agreements and security affidavits, please visit the Security Forms and Remote Administration Status Report web page for instructions.

CAA for ELA Second Scoring

LEAs and schools assigned to Form 5 are required to participate in second scoring for the CAA for ELA. Ensure second test examiners are scheduled to be present during the administration of the CAA for ELA to score student responses. For more information, view the Second Scoring Requirement for the CAA for ELA archived email.

Parent/Guardian Exemptions

Document Parent/Guardian exemption requests, and enter condition codes into TOMS as outlined in the Edit or Assign a Condition Code web page.

Student Remote Testing Video Permission

Students must have the remote test flag set to "Yes" to allow for communication and video monitoring during remote administration. These students will be presented with the Recording Device Check, the Sound and Video Playback Check, and the Text-to-Speech Sound Check prior to entering the test. Visit the Edit Remote Testing Video Permissions web page for more direction.

Remote administration is intended as an option for LEAs only when students are receiving remote instruction. Students receiving in-person instruction should be tested in person.

Troubleshoot Test Administration

Regularly communicate with, and respond to questions from, site coordinators to ensure that any issues are resolved promptly. A list of CAASPP-related frequently asked questions can be found on the CAASPP Frequently Asked Questions web page.

Reports

The following are some useful reports to download from TOMS:

Available Now!

Web Page Updates

CAASPP Frequently Asked Questions web page
Videos and Quick Reference Guides web page
Moodle Training Site web page

Videos

Previous CAASPP Monthly Communications

Previous CAASPP monthly communications, as well as other email communications, can be found on the CAASPP Coordinator Emails web page.

Direct any questions about the CAASPP to your LEA Success Agent . Visit the California Outreach web page for other support options.

Sincerely,

California Outreach Team

CAASPP website