CAASPP Communication: May 2023

CAASPP email update, May 1, 2023.

This communication includes information and updates about the CAASPP .

Urgent Reminders

Prepare for SSR Electronic Distribution

Collaborate with technology personnel to ensure that connections between the local student information system (SIS) and the Test Operations Management System (TOMS) are active, which will result in Student Score Reports (SSRs) populating for students in a timely manner, as outlined in the Options for Distributing SSRs section in the CAASPP Post-Test Guide .

Ensure the reports are properly displayed, and parents/guardians can access the SSR for their child.
Note the SIS vendor credentials have a 365-day expiration rule. If needed, regenerate credentials for the SIS to securely connect to TOMS.

Please refer to the Score Reporting web page on the CAASPP website for the estimated SSR release dates. Sample SSRs for 2022–23 are available on the CAASPP Sample Student Score Reports web page.

Extending the CAASPP Testing Window

LEAs may extend a CAASPP testing window if additional days are required to complete testing. The window cannot go past the last day of the instructional calendar. To extend the window, the LEA CAASPP coordinator should send an email to the assigned Success Agent . The email should include

the test administration number (if the LEA has multiple testing windows);
the current testing window dates; and
the new end date for the window.

Please note that extending a window takes at least forty-eight hours for the request to be processed. LEAs must request the extension at least three days prior to their current testing window end date.

Upcoming Dates

Designate LEA CAASPP Coordinators

The superintendent designation process for 2023–24 CAASPP testing must be completed as soon as possible in TOMS . The deadline to designate the LEA CAASPP coordinators is July 1, 2023. Ensure that a primary coordinator is designated among all LEA coordinators.

Second Scoring for the CAA for ELA

LEAs and schools assigned to Form 2 are required to participate in second scoring for the CAA for ELA. Participating schools must have a primary TE and secondary TE present at the time of testing to observe the student's live response to rubric-scored items. All scores must be entered into the Data Entry Interface before the end of the test administration window. For more information, view the Second Scoring Requirement for the CAA for ELA archived email.

Upcoming Trainings

To register or locate additional details about upcoming trainings, including dates, times, or content, visit the CAASPP Upcoming Training Opportunities web page.

May 2: Data-Driven Decision-Making Training Series for Educational Leaders (Module 4), 2–3:30 p.m.

This training series consists of four ninety-minute modules. Module 4 will cover why a local data-driven decision-making system is important, as well as protected team planning time to construct actionable steps for creating or improving a robust local data system. Team attendance is encouraged, and teams could include LEA and site coordinators, curriculum leads, and teacher leaders or coaches.

May 4, 11, and 18: Accessing Summative Assessment Results in CERS, 9–10:15 a.m.

Register now for this series of three webinars that focuses on preparing to access summative scores in the California Educator Reporting System (CERS). The webinars are broken up by assessment as follows:

Module 1, on May 4, will focus on the California Spanish Assessment (CSA), Summative ELPAC, and Summative Alternate ELPAC.
Module 2, on May 11, will focus on Smarter Balanced Summative Assessments for English language arts/literacy (ELA) and mathematics and the California Alternate Assessments (CAAs) for ELA and mathematics.
Module 3, on May 18, will focus on the California Science Test (CAST) and CAA for Science.

All sessions will include live demonstrations about how to access specific summative assessment results, view and interpret individual score reports, and understand data features. There will be time to explore the system features and to hold a question and answer session.

May 9: Coffee Session, 2–3 p.m.

Register now for the May 2023 Coffee Session . Use the Coffee Session Content Request Form to submit questions, request demonstrations, or share a best practice.

June 6: Summative CAASPP and ELPAC Reporting Results Webinar, 1:30–3 p.m.

ETS, on behalf of the California Department of Education, will present the Reporting Results Webinar that includes information about what data is available from the 2022–23 test administration, how it is reported, how to access results, and what are the intended uses of this assessment data. This webinar is designed to provide attendees with information and updates to make use of the CAASPP, Summative ELPAC, and Summative Alternate ELPAC results at their respective LEA and school sites.

June 8: Data Leadership Training Series: Using CAASPP Data for System Improvement (Session 1)

Register now for the Data Leadership Training Series . This direct virtual training is focused on making sense of CAASPP data within a culture of data use for system improvement to promote equitable outcomes for students.

The training series consists of four sessions that form a coherent learning sequence. Participants can either choose to attend all four or selected sessions.

Ongoing Reminders

CAA Test Examiner Tutorial

Test examiners must complete the tutorial on the Moodle Training Site (Moodle) and receive a certificate of completion before administering the CAAs. Simplified information about this process is available on the CAA Test Examiner Tutorial: Moodle At-A-Glance.

Form assignments for the 2022–23 test administration of the CAAs for ELA and mathematics and CAA for Science are available on the following web pages:

Please visit the CAAs web page for more information on certification and test administration.

CAASPP Test Administrator Tutorial

Available both on the Test Administrator Tutorial web page and in Moodle, the Test Administrator Tutorial is designed to prepare test administrators to administer the Smarter Balanced Summative Assessments for ELA and mathematics, the CAST, and the CSA.

This year, a new test administration video, How to Administer a Test from Start to Finish , and a new printer-friendly PDF, Smarter Balanced Summative and CAST Scripts , are included.

Educator Opportunities Upcoming Meetings

The CAASPP Opportunities to Get Involved web page provides information about meetings for educators who want to be involved in the development and review of test questions for California assessment programs.

Some upcoming opportunities include the Item Writer Workshops in the fall, during which educators will receive training on how to write assessment items and learn about opportunities to write items for use in future test administrations.

To apply for future meetings, go to the Educator Opportunities Portal . If you do not have an Educator Opportunities Portal account, you will need to create an account in the Educator Opportunities Database. If you have forgotten your password or have any questions about how to get involved in educator opportunities, please contact the Educator Opportunities Team by phone at 916-228-2682 or by email at edopportunities@scoe.net.

Previous CAASPP Monthly Communications

Previous CAASPP monthly communications, as well as other email communications, are located on the CAASPP Coordinator Emails web page.

Additional Help

Direct questions about policies, regulations, and requirements to caaspp@cde.ca.gov.
Contact your region's Success Agent for answers to questions about assessment coordination, development, and administration, as well as for technical support.
Direct questions about Moodle , certification, and calibration to moodlesupport@scoe.net.
Get Answers from a new user-friendly lookup tool available to help LEA coordinators quickly find answers to the most common testing questions. Users can also suggest Additional Questions for the FAQ , which will be reviewed on a regular basis.
Chat with Anita, your virtual assistant for LEA help, which is available on the CAASPP and ELPAC home pages. Unanswered questions will be routed to your LEA Success Agent.

Sincerely,

California Outreach Team

CAASPP website